Terms and Conditions

These Terms and Conditions prevail in the event of any conflict or inconsistency with any other communications, including advertising or promotional materials. Entry and claim instructions are deemed to form part of the terms and conditions and by participating, all entrants will be deemed to have accepted and be bound by the terms and conditions. Please retain a copy for your information.

Promoter: Get Set – Travel to Tokyo

  1. The offers listed are open to all, age limits for selected activities may apply, please contact the chosen provider if further clarification is needed.
  2. The promotional period is open on March 2021 unless highlighted otherwise, the activities listed will run during the promotional period, please refer to the individual event for specific dates, times and further details.
  3. This promotion is being run by BOA/BPA/EVERFI and ukactive. All information about the activities has been supplied to BOA/BPA/EVERFI and ukactive by the participating providers. BOA/BPA/EVERFI and ukactive are not responsible for any changes in the activity description or planned timings.
  4. The privacy policy for the Travel to Tokyo initiative can be found here. Specific information is as follows: data captured through this promotion will be shared with the parties involved in the Travel to Tokyo initiative as detailed in this clause and privacy policy, delivered through the Get Set Programme. Get Set engages EVERFI Limited and The Education Company Limited for the delivery of the Get Set programme and your data will be shared securely in accordance with GDPR laws, and according to a Data Sharing Agreement held between Travel to Tokyo and ukactive. Click here to see Get Set’s privacy policy. For full details the disclosure of your personal information is detailed below:
  5. Bodies for whom ukactive acts as a data processor: in the provision of some services, ukactive acts as a processor for third parties. A specific example is when ukactive is helping an organisation to understand whether their services are effective and your information is crucial to us knowing if that is the case. In such cases, it is necessary for ukactive to share your personal data. Your explicit consent will be secured whenever we are required to do so.
  6. Any party approved by you: if we do ever share anything with a third party for commercial, marketing and research purposes, you will have specifically approved that party having access to your data. This includes our Commercial Partners with whom we may share your data for the purposes of providing you with information on any tickets, special offers, opportunities, products and services and other commercial benefits provided by our commercial partners ONLY where you have given your express permission to do so;
  7. Other service providers: we rely on a number of sub-contractors to help us run our organisation which may mean securing support for example, email marketing specialists, payment processors, data analysis, promotional advisors, contractors or suppliers and IT services (including CRM, website, video- and teleconference services). This includes our supply chain partners & sub-contractors, such as couriers, import/export agents, shippers;
  8. The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
  9. Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.
  10.  All activities are subject to availability, and can be changed or withdrawn without notice.
  11. Advance booking of sessions may be required to validate the offer, if this is listed as an option in the description of the activity offer, contact the chosen activity provider for more information and to book.
  12. Please be aware that you may have to complete an induction or questionnaire to assert your capabilities in participating in physical activity.
  13. Terms and Conditions of the activity providers apply and by participating in a free or discounted session you accept their Terms and Conditions. For more information, contact the chosen activity provider.
  14. The Promoter reserves the right to verify the validity of claims and to disqualify any claimant who tampers with the claim process or who submits a claim that is not in accordance with these Terms and Conditions. All claims will be subject to the Promoter’s validation and verification checks. Promoter’s decision is final and no correspondence will be entered into.
  15. If for any reason any aspect of this promotion is not capable of running as planned, the Promoter may in its sole discretion modify or suspend the promotion or invalidate any affected entries/claims. If an act, omission, event or circumstance occurs which is beyond the reasonable control of the Promoter and which prevents the Promoter from complying with these terms and conditions the Promoter will not be liable for any failure to perform or delay in performing its obligation.
  16. The Promoter shall not be liable for any loss or damage whatsoever which is suffered (including but not limited to indirect or consequential loss) or for personal injury which is suffered or sustained, as a result of participating in this offer, except for any liability which cannot be excluded by law.
  17. Any question concerning the legal interpretation of the rules will be based on English, Scottish or Northern Irish law as relevant and the Courts of England and Wales, Scotland and Northern Ireland will have jurisdiction as relevant.
  18. For any queries on the event finder, please email Traveltotokyo@ukactive.org.uk
  19. The Promoter will only use the personal details supplied for the administration of the promotion and for no other purpose, unless we have your consent. Your personal details will at all times be kept confidential and in accordance with the Data Protection Act 1998.
  20. You can request access to your personal data, or have any inaccuracies rectified, by sending an email to Traveltotokyo@ukactive.org.ukBy participating in the Promotion, you agree to the use of your personal data as described here.